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Module 5: Team When You Cannot Perform Alone. Written explanation, fictional example, and sources.
Educational content. Follow the applicable solicitation and contract. Official sources are provided below.
8 min · Progress tracking is not available yet
After this lesson you should be able to write who will perform which part of the work, store that partner as a company vendor, and keep any written teaming file with the notice. AsherGate does not create a teaming agreement and does not submit the disclosure FAR 9.603 requires in an offer.
FAR 9.603 requires team arrangements to be identified and company relationships fully disclosed in the offer. FAR 9.104-4 says a prospective contractor may be required to provide written evidence of a proposed subcontractor’s responsibility. Put those facts in writing before anyone prices the work: legal name, Unique Entity ID if you have it, contact, what the firm will furnish or perform, and the planned workshare in the same units the solicitation uses.
In this product, open Vendors and choose Add vendor. The form stores name, type, country, website, email, phone, products, notes, an internal review status, and an internal risk label. The type list is Buyer, Seller, Broker, Supplier, Logistics, Inspection, and Finance. There is no Subcontractor type. Record a performing subcontractor as Supplier or another listed type and write the federal role and workshare in notes, for example “planned subcontractor: certified field welds, 22 hatches.” The review status and risk label are company labels. They are not a SAM.gov exclusion check and not a responsibility determination.
The vendor record is a company list. It is not attached automatically to a solicitation draft. Keep the notice number in the notes so your team can find it. If you have a written teaming or supply letter, upload the PDF or Word file to Company Documents or to the solicitation draft. Supported draft files are PDF, Word, Excel, PNG, and JPEG. The Vendors workflow tab on the draft does not store this split.
Using the Copperkiln story below, one firm will supply sign-face blanks and another will install them. Add each company on Vendors. Write the role and quantity in notes. Upload the one-page teaming letter to the AG-FACE-26-0514 draft.
Do not treat the AI-assisted vendor summary as verification. Do not submit the offer from AsherGate.
Fictional example
Copperkiln Sign Faces LLC is a fictional sign-face shop in Pueblo, Colorado. It plans to bid as prime on fictional RFQ AG-FACE-26-0514 from a fictional Arkansas River Wayfinding Desk for 40 porcelain-enamel trail signs, installed.
Copperkiln will fabricate 40 faces. Highswitch Post Setting Co will install the posts. On Vendors, they add Highswitch as type Supplier, put the email and phone in the form, and write in notes “AG-FACE-26-0514 planned subcontractor: install 40 posts; Copperkiln fabricates faces.” They upload a one-page teaming letter PDF to the draft.
The vendor review status stays Not Started until someone checks SAM.gov exclusions outside AsherGate. The AI-assisted vendor summary is labeled informational and does not verify Highswitch. Nothing is submitted.
Each official source is listed with the teaching claim it supports. Product behavior is labeled separately. Review dates are when AsherGate last checked the page.
Acquisition.gov · Official source · Reviewed 2026-09-27
Supports: Team arrangements must be identified and company relationships fully disclosed in an offer. AsherGate does not submit that disclosure.
Acquisition.gov · Official source · Reviewed 2026-09-27
Supports: Written evidence of a proposed subcontractor’s responsibility may be required. A vendor note in AsherGate is a company record, not that evidence unless you upload the source file.
Acquisition.gov · Official source · Reviewed 2026-09-27
Supports: Record whether the partner furnishes supplies or services for performance of the prime contract, including by purchase order.
AsherGate · AsherGate product · Reviewed 2026-09-27
Supports: Vendors stores name, type, contact fields, products, and notes. There is no Subcontractor type and no workshare field. Internal review status is not a SAM.gov check.
AsherGate · AsherGate product · Reviewed 2026-09-27
Supports: Written teaming or supply files can be stored as company documents. The product does not generate a teaming agreement.
AsherGate · AsherGate product · Reviewed 2026-09-27
Supports: A draft can hold uploaded files. Vendor records are not auto-linked to the draft. The Vendors workflow tab does not record workshare.
AsherGate · AsherGate product · Reviewed 2026-09-27
Supports: AI-assisted vendor summaries do not verify a company, vendor, or eligibility.